Privacy Policy

Yorkshire UK Mega 2018 Data Policy - Updated 1st May 2018


Description of processing:


The following is a description of the way this organisation / data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.


Nature of Work - Yorkshire UK Mega 2018 Organising Committee



Reasons / purposes for processing information:


We process personal information to enable us to administer our membership records and activities including fundraising; maintain our own accounts and records; support and manage our volunteers.

Details collected via our volunteer registration web pages will be held in an encrypted electronic format and will be stored for no longer than 2 months after the event (4 August 2018) has finished.

Details collected via the MegaShop2018 are held on a UK secure server as part of the webhosting package. These details will be redacted before being transferred and held in an encrypted electronic format and will be retained securely for 3 years after the event (4 August 2018).



Type / classes of information processed:


We process information relevant to the above reasons/purposes. This may include:


Personal details:


  • Name
  • Contact details.
  • Email address.
  • Phone number.
  • Caching name.
  • Under 18 / 18 and over.
  • MegaShop2018 transaction details.



Information that is not held:


We do not hold or process any sensitive personal data.

We do not retain any personal financial information.



Who the information is processed about:


We process personal information about our volunteers, committee members, shop customers, supporters and sponsors.



Who the information may be shared with:


We sometimes need to share the personal information we process with, for example:


  • Yorkshire UK Mega 2018 committee members.
  • Event Organisers - for organisational purposes.
  • Organisations/venues who are hosting events at which you are volunteering, for security/health and safety purposes.


Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA) and EU GDPR.


We will never sell your personal details or provide them to marketing companies.



Transferring information overseas:


We do not transfer any personal information outside the European Economic Area (EEA).



Requesting what information is being held:


If you wish to see what information is being held then please check your megashop2018 shop profile or please contact


Requesting removal or amendment of your personal data:


If any information held is believed to be incorrect or if you wish to remove yourself from the volunteers list and remove your personal data from our database please contact